Celebrate Your Perfect Day
Our Services
Turning your “I do” dreams into a seamless reality.
At BT Coordination, we believe every love story deserves a celebration that feels effortless, elegant, and uniquely yours. Founded with a passion for detail and organization, our mission is to bring your wedding vision to life—so you can be fully present for every joyful moment.
From the first consultation to the last dance, we handle the behind-the-scenes details that make your day run smoothly. Whether you’re planning an intimate ceremony or a grand celebration, our team ensures your event is coordinated with care, creativity, and calm professionalism.
✨ Our Services Include:
Full-Service Planning – From concept to completion, we handle every detail: venue selection, vendor booking, budgeting, and design guidance.
Starting at $4,000.00+
Partial Planning – For couples who have begun planning but want expert help tying everything together.
Starting at $200.00
Month-of & Day-of Coordination – Perfect for couples who want to relax and enjoy the day while we execute their plans seamlessly.
Starting at $1,000.00 - $4,000.00
Timeline Creation & Vendor Management – We coordinate with all your vendors and keep everyone on schedule.
Starting at $150.00
Ceremony & Reception Logistics – Décor setup, transitions, and flow management to keep everything effortless.
Starting at $200.00
Rehearsal Coordination – Guidance for you, your wedding party, and family to ensure everyone feels confident before the big day.
Starting at $50.00
Design & Styling Support – Assistance with theme, color palette, décor, and overall aesthetic cohesion.
Starting at $50.00
Guest Experience Management – Coordination of transportation, seating, welcome bags, and more.
Starting at $500.00
Budget Planning & Tracking – Helping you stay organized and on budget without compromising your vision.
Starting at $250.00
Destination & Weekend Wedding Support – Coordination for multi-day events and out-of-town celebrations.
Starting at $1,000.00 - $8,000.00
At BT Coordination, we don’t just plan weddings—we craft experiences that feel genuine, joyful, and true to you.
Our Full-Service Planning package is designed for couples who want a seamless, guided, and elevated wedding experience from start to finish. From the moment you say “yes” until your grand exit on wedding night, we are with you every step of the way — crafting a celebration that reflects your unique story and style.
We begin with an in-depth consultation to understand your vision, priorities, and aesthetic. From there, we curate a personalized planning experience that includes:
Concept & Design Development – Creating a cohesive design plan that captures your theme, color palette, and overall atmosphere, complete with inspiration boards, mock-ups, and layout options.
Venue Scouting & Selection – Researching, touring, and securing your dream venue while handling all communication and logistics.
Vendor Management – Sourcing, vetting, and booking trusted professionals for photography, florals, catering, entertainment, rentals, and more — ensuring each vendor aligns with your budget and vision.
Budget Planning & Tracking – Crafting a customized budget breakdown, managing expenses, and offering transparent updates throughout the process.
Timeline & Logistics Coordination – Developing detailed planning timelines, checklists, and wedding day schedules to keep everything running smoothly.
Design Execution & Décor Setup – Overseeing every visual element on the day of your wedding, from table settings to floral installations, ensuring every detail aligns perfectly with the overall design.
Guest Experience & Hospitality Management – Assisting with accommodations, transportation, and day-of guest needs to ensure a warm and memorable experience for everyone attending.
Wedding Day Management – Our team is onsite from start to finish, managing vendors, setup, transitions, and tear-down so you can be fully present and enjoy your celebration stress-free.
This package is ideal for couples who want comprehensive guidance and professional execution — transforming ideas into reality with creativity, organization, and care.
For the couple who has planned their wedding and simply wants to enjoy it.
Our Month-of & Day-of Coordination service is designed to give you complete peace of mind as your special day approaches. About four to six weeks before the wedding, we step in to ensure every detail you’ve carefully planned comes together flawlessly. We review contracts, confirm all vendor details, finalize timelines, and address any last-minute logistics so that everything is perfectly in place.
In the weeks leading up to your wedding, we become your point of contact for vendors—handling communication, coordinating deliveries and setup, and ensuring everyone is aligned with your vision. We’ll also run your rehearsal, ensuring the wedding party feels comfortable and confident for the big day.
On the wedding day itself, our team manages the entire flow of events from start to finish. We oversee setup and décor placement, cue the ceremony, guide transitions between each moment, and quietly handle any unexpected issues behind the scenes. Every timeline, toast, and tear is thoughtfully managed so you can simply be present—with each other, your guests, and the joy of your day.
With BT Coordination by your side, your wedding day will unfold seamlessly—gracefully executed, beautifully timed, and filled with the effortless magic you’ve been dreaming of.
Destination & Weekend Wedding Support
Celebrate your love story beyond a single day with our comprehensive Destination & Weekend Wedding Support package — crafted for couples planning multi-day events or out-of-town celebrations. We oversee every element of your wedding weekend from start to finish, ensuring your guests experience a cohesive and unforgettable celebration.
Our services include:
Weekend Itinerary Design: Creation of a customized wedding weekend timeline, including welcome parties, rehearsal dinners, ceremony and reception details, after-parties, and farewell brunches.
Travel & Accommodation Management: Assistance with hotel room blocks, guest lodging coordination, and transportation arrangements for both you and your guests.
Vendor Coordination Across All Events: Liaising with local and destination vendors to manage contracts, timelines, deliveries, and setup for multiple venues or event spaces.
On-Site Coordination: Our team is present for the duration of the weekend to oversee set-up, transitions between events, and ensure every detail runs seamlessly.
Guest Experience Planning: Curating thoughtful touches like welcome bags, itineraries, and personalized recommendations for local attractions and dining.
Logistics & Communication: Managing travel schedules, vendor arrivals, and guest information to ensure everyone knows where to be and when.
Rehearsal & Post-Wedding Support: Directing the rehearsal, coordinating pre- and post-wedding gatherings, and ensuring all final details (like vendor payments or rentals) are completed before departure.
Whether your celebration unfolds in a charming vineyard, a coastal estate, or a faraway destination, our team provides hands-on support every step of the way — allowing you and your guests to relax, celebrate, and make lasting memories.
Schedule your appointment
Schedule your appointment today to ensure every detail of your special day is expertly handled. Our team is committed to providing seamless service tailored to your unique vision.
About
our company
At the heart of our company is a dedication to ensuring that your wedding day becomes a lifetime memory. With meticulous attention to detail and a commitment to excellence, we guide couples through every step of this meaningful journey.
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